Storing all Office files in OneDrive also means they aren't mixed in with everything else on your system. Because it keeps all your files in OneDrive, they won't take up storage space on your machine (if you choose not to sync them). Office Online also provides organizational benefits. While the desktop Office apps are fairly bulky, the web app doesn't put such a strain on your system. If you have an old computer with a slow HDD and limited RAM, Office Online may work faster for you, too. If that's the case, perhaps you'll love the slimmed-down approach of Office Online. You might feel overwhelmed by the number of tools on the Ribbon and options to tweak in desktop Office. However, Office Online lacking features aimed at power users can actually be a benefit for some. While this can make Office Online unsuitable for professional purposes, these apps are still more than capable for personal use. Here you'll see everything that's available and can jump to any app you like. To try it, sign in to your Microsoft account on, then visit your Office apps page. There are no online versions for Access and Publisher, however.
Other productivity apps like Microsoft Teams, Forms, and Sway are included in the list of Office Online offerings too. With Office Online, you gain access to online versions of Word, Excel, PowerPoint, OneNote, and Outlook at no cost.
This is more affordable (starting around $7/month), but the subscription still adds up over time. Nowadays, Microsoft wants you to subscribe to a paid Microsoft 365 plan. Traditionally, you had to pay upfront for a standalone copy of the latest version of Office (like Office 2021 or Office 2019), which could cost $100 or more. This is the easiest way to get Microsoft Word for free and legally. The biggest benefit of Office Online is that you can use it without paying. Accordingly, the Office Online name is no longer used, in favor of "Microsoft 365 for the web." We've used the historical name of Office Online here since that's what most people currently know it by. Starting in 2023, Microsoft Office is now known as Microsoft 365, except for legacy versions.
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